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sent the Society in its dealings with outside persons.
b) The Vice-President shall assist the President and deputize for him in his absence.
9c(i) The Honorary Secretary shall keep all records except financial of the Society and shall be responsible for their correctness. He will keep minutes of all General and Management Committee Meetings. He shall maintain an up-to-date Register of Members at all times.
9c(ii) The Honorary Assistant Secretary shall assist the Hon Secretary in the delegated tasks and deputise for him in his absence.
d) The Honorary Treasurer shall:
(i) Keep all funds, collect and disburse all monies on behalf of the Society.
(ii) Keep an account of all monetary transactions of the Society and shall be responsible for their correctness.
(iii) Prepare the annual estimates of income and expenditure for consideration by the Management Committee.
(iv) Prepare a monthly statement of income and expenditure, get it audited by the Honorary Auditors and then submit it to the Management Committee.
(v) Prepare the statement of income and expenditure and the balance sheet for the previous financial year.
(vi) On behalf of the Management Committee, present to the Annual General Meeting for approval, the statement of income and expenditure and the balance sheet for the previous financial year duly audited by the Honorary Auditors.
(vii) Sign all cheques of the Society in conjunction with the President, Vice-President or the Honorary Secretary.
(viii) Maintain a petty cash of not more than $500. Cash received in excess of $500 shall be deposited in a bank named by the Management Committee within one week.
e) Ordinary Management Committee Members shall assist in the general administration of the Society and perform duties assigned by the Management Committee from time to time.
10 Audit and Financial Year
10a) A firm of certified Public Accountants shall be appointed as Auditors at each Annual General Meeting for a term of one year and shall be eligible for re-appointment.
10b) They will be required to audit each year's account and present a report to the Annual General Meeting . They may be required by the President to audit the society's account for any period within their tenure of office at any date and make a report to the Management Committee.
c) The financial year shall be from 1st July to 30th June.
11 Trustees
a) If the Society at any time acquires any immovable property, such property shall be vested in Trustees subject to a Declaration of Trust. The number of Trustees shall not be less than two and not more than five. The Trustees shall be elected by the General Meeting of members.
b) Any Trustee may at any time resign his trusteeship. If a Trustee dies or becomes a lunatic or has an unsound mind or migrates or is absent from the Republic of Singapore for a period of more than one year or is being adjudicated bankrupt, he shall be deemed to have resigned his trusteeship. If the Trustee is guilty of misconduct of such a kind as to render it undesirable that he continues as a Trustee, a General Meeting may remove him from his trusteeship. Vacancies in the trusteeship may be filled at a General Meeting.
c) Notice of any proposal to remove a Trustee from his trusteeship or to appoint a new Trustee to fill a vacancy must be given by posting it on the notice board in the Society's premises at least two weeks before the General Meeting at which the proposal is to be discussed. The result of such General Meetings shall then be notified to the Registrar of Societies.
d) The addresses of the immovable properties, names of trustees and any subsequent change must be notified to the Registrar of Societies.
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