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Voting at all General Meetings shall be either by ballot or by a show of hands. Any motion passed at General Meetings of the Society shall be carried by a simple majority vote of the members.
8. Management Committee
a) The administration of the Society shall be entrusted to a management committee consisting
of the following to be elected at each Annual General Meeting :
A President
A Vice- President
An Honorary Secretary
An Honorary Assistant Secretary
An Honorary Treasurer
Five Ordinary Management Committee Members.
b) Names for the officers stipulated at Rule 8(a) shall be proposed and seconded at the Annual General Meeting and election will follow on a simple majority vote of the members.
c) All office-bearers, except for the Honorary Treasurer, may be re-elected to the same post for a consecutive term of office. The term of office of the Management Committee is one year.
d) The Management Committee shall meet at least once in every two months. The Honorary Secretary shall give seven days' notice of the meeting unless the urgency of the business otherwise requires. Meetings of the Management Committee may be convened any time by the Honorary Secretary at the request of the President, by giving five days' notice. At least half of the Management Committee must be present to constitute a quorum.
e) The President, or, in his absence, the Vice-President, shall preside at meetings of the Management Committee.
f) Any member of the Management Committee absenting himself from three meetings consecutively without satisfactory explanation shall be deemed to have withdrawn from the Management Committee, and a sucessor may be co-opted by the Management Committee to serve until the next Annual General Meeting. Any change in the Management Committee shall be notified to the Registrar of Societies within two weeks of the change.
g) The duty of the Management Committee is to organise and supervise the daily activities of the Society. The Management Committee shall not act contrary to the expressed wishes of the General Meeting without prior reference to it and shall always remain subordinate to the General Meetings.
h) The Management Committee shall have the power to:
(i) Appoint from time to time sub-committee with such objects (not inconsistent with the Constitution), power, duties and rules for the conduct thereof as they may determine. The names of such sub-committees shall be given by the Management Committee. Such sub-committee shall be chaired by any voting member of the Society appointed by the Management Committee.
(ii) Dismiss or accept the resignation of any member of sub-committees of the Society and to fill vacancies thus arising.
(iii) Make from time to time By-Laws for the proper administration of the Society and its facilities and for the conduct of activities, not inconsistent with this constitution, and to amend or rescind such By-Laws.
(iv) Approve applications for the use of the Society's facilities and properties provided that such use is not in conflict with the objects of the Society.
(v) Authorise the expenditure of a sum not exceeding $5000 per month from the Society's funds for the Society's purposes.
9. Duties of Office Bearers
a) The President shall be responsible for all administration matters and shall act as Chairman for all General and Management Committee Meetings. He shall also repre
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